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Mailing Lists - Moderation Settings

Clarkson hosts a number of email discussion lists for both internal and external purposes.

Moderation Setting: Message Acceptance

Set how messages from list members and non-members are handled.

  1. Log in to  lists.clarkson.edu .

  2. Navigate to your list's page. (If you aren't the owner, use the All Lists page with this link or by clicking "Click to see all lists" beneath the abbreviated table of mailing lists.)

  3. Click on the specific mailing list. For example  Athletic Events

    List-wide

    1. Navigate to Settings → Message Acceptance. 

    2. Scroll to the Default action to take when... options. 

      image2021-4-1_11-14-40.png

    3. Set the desired settings for members and non-members here. Without any changes, messages from members are automatically accepted and those from non-members are held for moderation. Default Processing = check other rules + accept, other rules being bans/content restrictions/etc. Optionally toggle Emergency Moderation to force all messages to be moderated. 

    4. Scroll to the bottom and press Save changes. 


    User-specific

    1. Navigate to Users → Members. 

    2. Click Member Options next to the user you wish to moderate. 

    3. Scroll down all the way to Moderation and set as desired. Default Processing = check other rules + accept, other rules being bans/content restrictions/etc.  
      image2021-4-1_11-24-29.png

    4. Scroll to the bottom and press Save changes.

Moderation Setting: Subscription Policy

Set the requirements for new subscribers. 

  1. Log in to  lists.clarkson.edu .
  2. Navigate to your list's page. (If you aren't the owner, use the All Lists page with this link or by clicking "Click to see all lists" beneath the abbreviated table of mailing lists.)
  3. Click on the specific mailing list. For example  Athletic Events
  4. Navigate to Settings → Member Policy.
  5. Set Subscription Policy and Un-Subscription Policy as desired. Default is user-confirm for each, set to open or confirm to allow all new users and moderate to require authorization.
  6. Scroll to the bottom and press Save changes. 

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Moderation Setting: Public Listing

Choose whether or not your list will be visible in the lists of lists to non-members (this includes public access). Unless necessary, public listing should be disabled, as it can make your listname-owner@lists.clarkson.edu address a phishing/spam target.   

  1. Log in to lists.clarkson.edu .
  2. Navigate to your list's page. (If you aren't the owner, use the All Lists page with this link or by clicking "Click to see all lists" beneath the abbreviated table of mailing lists.)
  3. Click on the specific mailing list. For example  Athletic Events
  4. Navigate to Settings → List Identity.
  5. Set Show list on index page  to Yes  or No.
  6. Scroll to the bottom and pressSave changes. 
    image2021-5-5_10-39-14.png

Moderation Setting: Archiving

Choose whether or not your list will record archives, and whether or not those archives will be publicly accessible. 

  1. Log in to lists.clarkson.edu .
  2. Navigate to your list's page. (If you aren't the owner, use the All Lists page with this link or by clicking "Click to see all lists" beneath the abbreviated table of mailing lists.)
  3. Click on the specific mailing list. For example  Athletic Events
  4. Navigate to Settings → Archiving.
  5. Set your Archive policy accordingly. Private archives are accessible only to list members, public archives are accessible to all non-members.
  6. Scroll to the bottom and press Save changes. 


 image2021-5-5_14-30-7.png

Moderation Setting: Owner Address

All lists have a listname-owner@lists.clarkson.edu address for which emails will be forwarded by the server to all members that are marked as list administrators by default. This means, if you have a publicly accessible list, you can and will be on the receiving end of some spam and/or phishing attempts. You can explicitly disable this forwarding functionality.   

  1. Log in to  lists.clarkson.edu .
  2. Navigate to your list's page. (If you aren't the owner, use the All Lists page with this link or by clicking "Click to see all lists" beneath the abbreviated table of mailing lists.)
  3. Click on the specific mailing list. For example  Athletic Events
  4. Navigate to Settings → Automatic Responses.
  5. Set Autorespond to list owner accordingly - No automatic response is the default behavior where it is instantly forwarded, Respond and discard message will disable that feature. 
    1. Optionally set some autoresponse text for owner messages, if just to indicate that those messages are disabled for folks that are legitimately using the owner address. 
  6. Scroll to the bottom and press Save changes. 

image2021-5-5_11-17-2.png

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