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Quiz: Prepare a Word Quiz for Import into the Moodle Question Bank

Summary

Moodle has an excellent quiz tool with plenty of options that make it very efficient for both you and your students. And if your questions/test are located in a Word document, you can easily reformat them them for import into the Moodle Question Bank by partnering with Google Gemini. 

Note: you might save yourself some time by requesting the Moodle Question Bank cartridge from your textbook publisher as these tests are already formatted for import into Moodle but using Gemini makes the process of importing seamless.

This Guide Will Help You to:

  1. Step 1: Prompt Gemini
  2. Step 2: Paste the Gemini Text
  3. Step 3: Import Quiz into the Moodle Question Bank
  4. Step 4: Create Quiz Shell in Moodle

Step 1: Prompt Gemini

  1. Open Gemini from your Google Apps
  2. Prompt Gemini by copying and pasting the following "Change the formatting on the attached Word document quiz to Aiken format so that it can be imported into the Moodle 4.5 Question Bank as a UT8 text file" as shown:
  3. Click the plus sign on the left and upload your Word doc quiz.

    image.png

    • Note: If you do not have the answers added to the document, Gemini will return a the Aiken formatted document with the addition of a space for the correct answers and you can fill them in. See an example.
    • If you do already have the answer key on the Word document, Gemini will add them to the Aiken formatting document for you. See an example.
  4. Check to make sure Gemini provides  a positive response, something like "Here is your quiz fully converted into the precise Aiken format using the answer key from your file. I have also cleaned up the letter casing and spacing so it will import smoothly into your Moodle 4.5 Question Bank." If so, move on to Step 2. If not, use the response to troubleshoot or send the response to HelpDesk and ask us to help.

Step 2: Paste the Gemini Text

  1. Copy the Aiken formatted quiz text provided by Gemini by clicking on the Copy icon. image.png
  2. Paste the text into Notepad (Windows) or TextEdit (Mac, set to Plain Text) application on your computer.
  3. Follow the 5 steps below to Save the file with a .txt extension, ensuring your file encoding is set to UTF-8:

image.png

Step 3: Import Quiz into the Moodle Question Bank

Once you have prepared your quiz properly as described above,

  1. Navigate to the course in Moodle-Administrative Block-Question Bank
  2. Organize categories with the current course so that you can import quiz questions into the correct categories.
  3. Click on Categories-Create Category (ex. Chapter 1). Create all of the categories or create a category and then import the questions for that category.
  4. In the Question Bank, click Import
    1. Choose Aiken format- General
    2. Choose Import category –ex. Chapter 1
    3. Drag and drop the quiz file into the text box to Import all of the questions in the file at once.
  5. Review for errors and hopefully you can click Continue because all questions have been 'parsed' from your text file. (Or start over-review your text file to make corrections and save changes-try again)
  6. Once imported, edit questions as needed in the Question Bank (bold, italics, etc.) Click on the tiny edit icon to the right of the question.
  7. This is also where you can add back the images before adding questions to the quiz shell

Step 4: Create Quiz Shell in Moodle

Quick Steps to use a quiz from your Question Bank in your course

  1. Go to the Topic area where you want to place the quiz
  2. Click on Add an activity or resource and scroll down in the drop down menu to Quiz- add
  3. Click on Edit Settings for the quiz and choose quiz options-save the quiz
  4. Click the link to the new quiz-Edit Quiz-**Add-**Add questions from question bank (or random)-done!

Word documents MUST BE formatted in EXACTLY the manner described by the prompt. You can attempt to skip the process and use the  Prior to AI Directions for Converting a Word Quiz for Import into Moodle but you can expect missing parts or an error message and then you will have to redo it all over again. We used to manually convert Words docs to the .txt files required for import, a very tedious process. Thanks to AI, we can now have the converted file in seconds! If you have a quiz that is already created as a Word document, Gemini will remove formatting, reformat as the required format (Aiken) and then you will copy and paste the resulting text into Notepad to save your file as a text file instead of a Word file.

Detailed Steps and Video Tutorial for Create a Quiz in Moodle

View more information about the Quiz Activity on Moodle Docs

Seek Further Assistance

For additional assistance please contact, Clarkson OIT Help Desk;

Online: Get Help
Email: helpdesk@clarkson.edu
Call: 315-268-HELP (x4357)

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