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OM 8.1.17 Years of Service Award

About This Policy

Effective Date: July 2014
Last Updated: July 2014
Responsible University Office: Human Resources
Responsible University Administrator: Chief Inclusion and Human Resources Officer

Policy Contact:

Human Resources

Applies To

Faculty, exempt and non-exempt employees.

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Policy Purpose

To recognize faculty and staff for their years of service with the University

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Policy Summary

The Years of Service Award is part of a plan that recognizes length of service and expresses the University’s appreciation for the long-term service of regular employees, both full-time and part-time (regularly scheduled to work at least 17.5 hours or more each work week) who have completed at least 5 years of total service.

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Definition of Terms

Regular Position: Faculty, exempt and non-exempt employees who are employee in a permanent position. Temporary positions are excluded.

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Policy Statement

The Years of Service Award is an annual lump sum payment based on an employee's years of service to the University. The Years of Service Award is paid to employees with at least 5 years of regular employment and every 5 years going forward.

Employment with the University does not have to be continuous as long as employment was in a full/part-time regular position. Time in a temporary position will not count toward years of service.

Employees in part-time positions will receive a years of service award one half (½) the dollar amount as full time employees.

Human Resources is responsible for monitoring when employees are eligible for a years of service award and for paying out such years of service award. Employee will receive payment by the second pay period of the month following their anniversary. Payment will be made in conjunction with employee’s regular pay.

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On a monthly basis, Human Resources will review a list of eligible employees who are celebrating their anniversary and notify them through email that they will be receiving their Years of Service Award. The email will include the month and date of the award.

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Adopted July 2014

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