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Summer Scheduling

When planning for summer courses, please try to offer courses that are typically in high demand throughout the year, courses in which you often find students requesting summer transfer credit for, and common "catch up" courses needed to help students stay on track.

Summer Course Scheduling Process Overview:

  1. Each academic department submits the courses they wish to offer with the names of instructors to their
    associate dean, chair, or director by the deadline communicated by the Registrar's Office.
  2. Following their review and approval, the list must then be forwarded by the appropriate school or department
    administrator to the Registrar's Office by emailing academicscheduling@clarkson.edu by the provided deadline.
  3. The Registrar’s Office will then schedule the courses and reserve rooms for in-person sections.
  4. The final summer course schedule will be available by mid-March.

Full-time Regular Faculty Summer Instructors:

Once the above steps are completed, Lori Dillon, Institutional Operations Specialist, shares summer instructor information with department or school support staff, who will then create the faculty supplemental payroll authorizations (PAs). Faculty are now included in the PA workflow process for review and approval; pre-supplementals and letters are no longer needed.

Adjunct Instructors:
If you plan to hire an adjunct instructor, or a Graduate student not enrolled in summer classes, please consult
Human Resources before a contract is issued to assure proper procedures are followed.

  1. Once the above steps are completed, please use the link below to submit the adjunct for hire to HR. All letters will be sent through the Applicant Tracking System (ICIMS). All new Adjuncts will need to apply using ICIMS.  https://forms.gle/6hf4xnf5qmp4E7QL
  2. Once the letter has been digitally signed, you will receive a PeopleSoft notification when the payroll authorization process is ready to complete. The signed letter will automatically be attached. If the adjunct requires a courtesy appointment, you will receive a separate PeopleSoft notification to complete the courtesy PA.

Additionally, please be reminded that all payments must be processed as taxable wages to the respective employee through Clarkson’s Payroll Office. Any requests to divert these types of payments will be denied.

Please contact Erica Beekman in Human Resources at ebeekman@clarkson.edu with any questions or concerns.

Additional Important Information:

  • Approximately 10 days prior to the start of the summer session, the Registrar’s Office will generate a list of low-enrollment courses subject to cancellation and will notify the academic departments so they may seek additional enrollments and/or petition to keep the offering.
  • Once the course instructor has signed the contract letter, the course may be canceled only in accordance with the low-enrollment guidelines provided above.
  • If you plan to hire someone who has not previously worked at Clarkson, you must consult Human Resources before issuing a contract.
  • As a reminder, students may not cross-register during the summer term; however, faculty and staff are still permitted to do so.

Summer Instructor Support:

Online course design support is available for instructors through the Teaching and Learning Corner (TLC).
Instructors are encouraged to connect with the TLC early for designing summer online courses. Senior
instructional designers can help craft clear, measurable learning objectives, effective interactions, organize course
content, design assessments and more. Contact tlc@clarkson.edu.

For questions regarding summer instruction and related processes, please contact the relevant office.


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