Summer Scheduling

When planning for summer courses, please try to offer courses that are typically in high demand throughout the year, courses in which you often find students requesting summer transfer credit for, and common "catch up" courses needed to help students stay on track.

Process

Full-time regular faculty members:

1. The academic department submits the courses they wish to offer/names of instructors to their Dean. After review/approval the list will be forwarded to the Registrar’s Office by emailing academicscheduling@clarkson.edu
2. The Department/School Administrative Assistant will then initiate the Pre-Supplemental Payroll Authorization form.
3. Once the Pre-Supplemental Authorization is approved, the Assistant to the Provost will create an appointment letter and send to the Department for the faculty member to sign.
4. Upon receipt of the signed appointment letter, the Department Office/School Admin will initiate the Supplemental Pay Authorization form (through the approved Pre-Supplemental link to CreatePayAuth). Then "modify" the Supplemental Pay Authorization and attach the signed appointment letter. The Assistant to the Provost will support this step for
   departments without Administrative Assistants.

Adjunt Instructors: 

1. The academic departmentsubmits the courses they wish to offer/complete list of Adjunct Instructors
   to their Dean. After review/approval the list will be forwarded to the Registrar’s Office by emailing
   academicscheduling@clarkson.edu.
2. The Registrar’s Office will then input into MyCU, schedule the courses, and reserve the rooms.
3. Once the above steps are complete, the Assistant to the Provost sends the appointment letter to each
   individual faculty member, reminding them of minimum enrollments and related information. Faculty are
   asked to sign and return to the Provost’s Office.
4. Once a signed letter has been returned, the Assistant to the Provost reaches out to the Department
   Admin with request to initiate a Payroll Authorization (PA). A copy of the contract letter and
   Supplemental Pay Authorization Form (if applicable) is referenced on the PA. The Registrar’s Office is the
   final approver on the PA and does not approve them until two weeks prior to the beginning of the term,
   after verifying course enrollment per the above guidelines. If the course does not meet minimum
   enrollment requirements at that time, the course will be cancelled. The Dean’s will be notified and
   provided the opportunity to appeal the decision to cancel the course.

Important Information

• Once the course instructor has signed the contract letter, the course may only be canceled based on the low-enrollment guidelines provided above.
• If you plan to hire someone who has not previously worked at Clarkson, you must consult Human Resources before a contract is issued.  Additionally, a reminder all payments must be paid as taxable wages to the respective employee through Clarkson’s payroll office, and any requests to divert these types of payments will be denied. 
• As a reminder, students may not cross-register during the summer term (although faculty and staff are still permitted to do so).
• Online course instructors are encouraged to connect with the TLC early for designing your Summer online
  course. Senior instructional designers can help craft clear, measurable learning objectives, effective interactions,
  organize course content, design assessments and more. Contact tlc@clarkson.edu.

Teaching Policy

Summer Teaching Policy