Quiz: Prepare a Word Quiz for Import into the Moodle Question Bank

Moodle has an excellent quiz tool with plenty of options that make it very efficient for both you and your students. And if your questions/test are located in a Word document, you can easily reformat them them for import into the Moodle Question Bank by partnering with Google Gemini.  Note: you might save yourself some time by requesting the Moodle Question Bank cartridge from your textbook publisher as these tests are already formatted for import into Moodle but using Gemini makes the process of importing seamless.

Word documents MUST BE formatted in EXACTLY the manner described below. You can attempt to skip these rules but you can expect missing parts or an error message and then you will have to redo it all again. We used to manually convert Words docs to the .txt files required for import, a very tedious process. Thanks to AI, we can now have the converted file in seconds! If you have a quiz that is already created as a Word document, Gemini can remove formatting, you will copy and paste the resulting text, paste it into Notepad and save your file as a text file instead of a Word file. Follow the steps below.

Step 1: Prompt Gemini

1. Open Gemini from your Google Apps

2. Prompt Gemini by copying and pasting the following "Change the formatting on the attached Word document quiz to Aiken format so that it can be imported into the Moodle 4.5 Question Bank as a UT8 text file."
   file"

   as shown:

3. Click the plus sign on the left and upload your Word doc quiz.
   

   

   • Note: If you do not have the answers added to the document, Gemini will return a the Aiken formatted document with the addition of a space for the correct answers and you can fill them in. See an example.

   • If you do already have the answersanswer key on the Word document, Gemini will add them to the Aiken formatting document for you. See an example.

4. Check to make sure Gemini provides  a positive response, something like "Here is your quiz fully converted into the precise Aiken format using the answer key from your file. I have also cleaned up the letter casing and spacing so it will import smoothly into your Moodle 4.5 Question Bank." If so, move on to Step 2. If not, use the response to troubleshoot or send the response to HelpDesk and ask us to help.

Step 2: Paste the Gemini Text

1. Copy the Aiken formatted quiz text above provideprovided by Gemini by clicking on the Copy icon.

   

2. Paste the text into Notepad (Windows) or TextEdit (Mac, set to Plain Text).

   application on your computer.

3. Follow the 5 steps below to Save the file with a .txt extension, ensuring your file encoding is set to UTF-8:

Step 3: Import into the Moodle Question Bank!

 

 

Correct Formatting

Below is a screenshot of exactly what your quiz file should look like when it is ready for importingQuiz into the Moodle Question Bank (QB). Below the screen shot is a tutorial of how to format your quiz. .

Here is a Quiz Template you may use-replace the questions with your questions or revise your current Word quiz exactly as shown. The template was developed following the rules below:

Rules

1. 1. NO numbered questions - Moodle numbers your questions upon import

   2. Questions have no formatting (you can add bold, etc. after you have imported the quiz into the Moodle QB

   3. No images-save your images as separate files and insert/copy and paste into the question after the quiz has been imported to the Moodle QB.

      

2. Example Question 1

   

3. Example Question 2

   

4. Example Question 3

   

Step 2: Save Quiz as Text File for Importing into Moodle

1. When you have removed most of the formatting as shown above, close Word saving your edited file.
2. Open the application Notepad (you can do a search of your computer to find this standard application.
3. Open the edited quiz file in Notepad.
4. Save the quiz as a text file:
5. Click on File-Save As-Save as Text-Other-Unicode 8-(or UTF 8)
6. Save 

Step 3: Import a Quiz into Moodle

Once you have prepared your quiz properly as described above,

1. Navigate to the course in Moodle-Administrative Block-Question Bank
2. Organize categories with the current course so that you can import quiz questions into the correct categories.
3. Click on Categories-Create Category (ex. Chapter 1). Create all of the categories or create a category and then import the questions for that category.
4. In the Question Bank, click Import
   1. Choose Aiken format- General
   2. Choose Import category –ex. Chapter 1
   3. Drag and drop the quiz file into the text box to Import all of the questions in the file at once.
5. Review for errors and hopefully you can click Continue because all questions have been 'parsed' from your text file. (Or start over-review your text file to make corrections and save changes-try again)
6. Once imported, edit questions as needed in the Question Bank (bold, italics, etc.) Click on the tiny edit icon to the right of the question.
7. This is also where you can add back the images before adding questions to the quiz shell

Step 4: Create Quiz Shell in Moodle

Quick Steps to use a quiz from your Question Bank in your course

1. Go to the Topic area where you want to place the quiz
2. Click on Add an activity or resource and scroll down in the drop down menu to Quiz- add
3. Click on Edit Settings for the quiz and choose quiz options-save the quiz
4. Click the link to the new quiz-Edit Quiz-**Add-**Add questions from question bank (or random)-done!

Prior to AI Directions for Converting a Word Quiz for Import into Moodle

Detailed Steps and Video Tutorial

for
• Create a Quiz in Moodle

View more information about the Quiz Activity on Moodle Docs

 

Seek Further Assistance

For additional assistance please contact, Clarkson OIT Help Desk;

Online: Get Help
Email: helpdesk@clarkson.edu
Call: 315-268-HELP (x4357)