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Move Videos to Echo360 to Save Moodle Server Space

Summary

Course sections in Moodle with videos that have been uploaded directly into the section as opposed to linking out to or embedding from an external source cause the course section to be unusually large which can slow down the Moodle server. OIT recommends that all video be moved to Echo360 and shared with the course either by link or embedded.

This Guide Will Help You to:

  1. Create a copy of the course with the videos
  2. Download the videos
  3. Upload videos into Echo360

Create a copy of the course with the videos

  1. Create a blank course in Moodle in the following category: Courses -> Miscellaneous -> Instructional Design -> Sandboxes -Clean_Course #_Term_ SB

     

  2. From the new course, import in the section that the instructor has chosen for the migration.

Download the videos

  1. Search through the course and download each video that has been uploaded directly into the Moodle course. Many times it will look like this:

    image.png

  2. As you download a video, prepare to remove all copies of the video that may be in the course. 
  3. Important:
At

Setthis uppoint, ayou newcan sectiondelete inany Echo360

current
    .mp4 or other videos formats that are being replaced. 
    • AsFollow anthese admininstructions inor Echo360, go to Courses, then click New Section.
    • Whencontact the Create Section box displays:
      1. SearchHelpDesk for and select the course.assistance.
      2. Choose Miscellaneous for the term.
      3. In the section box, type M4 Migration.
      4. Assign yourself as the instructor for the course.
      5. Click Save.

        image.png


Upload videos into Echo360

  1. Navigate to theyour M4 Migration section that was just set upLibrary in Echo360.Echo360 and click Create-Upload Media.

For each video that needs to be uploaded:image.png

    1. LocateSelect the videovideo(s) inyou the Moodle 3 course and copy the title of the video/link.
    2. In Echo360, click New Class.
    3. Paste the title of the video into the Name field.
    4. Click Save.
    5. Click the plus signdownloaded to the right of the video's title and choose Add Video.
    6. Click Upload File.
    7. Locate the file on your computer and click UploadOpen to upload (you can upload one or more at a time by using the Ctrol+ Shift keys).
      • Note: The video will take a few minutes to upload and process, depending on it's size.
    8. Change each video's ownership to the instructor:
      1. Click the green play button to the right of the video.
      2. Select Details.
      3. Click the Details tab.
      4. Click the pencil icon to the right of the owner name.
      5. Type the name or email of the instructor and click Done.

You must be enrolled in the Moodle 3 course as a Teacher to complete these steps. When the videos have fully processed in Moodle, for each video that needs to be linked:

  1. Navigate to the location of the existing video and copy the title of the video/link.
  2. Within the same module, click +Add an activity or resource.
  3. Choose External tool.
  4. Paste the title into the Activity name field.
  5. Select Echo360 from the Preconfigured tool dropdown menu.
  6. Click Save and return to course.
  7. Click the link that was just created.
  8. The first time that a video is linked from Echo360, choose the course's section.
  9. Choose Link to a Classroom.
  10. Click to select the appropriate video then choose Link Content.

image.png

Videos can also be embedded from the library, See Bringing Video Embed Code from Echo to Moodle

 

Seek Further Assistance


For additional assistance please contact, Clarkson OIT Help Desk;

Online: Get Help
Email: helpdesk@clarkson.edu
Call: 315-268-HELP (x4357)

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