Summer Scheduling

When planning for summer courses, please try to offer courses that are typically in high demand throughout the year, courses in which you often find students requesting summer transfer credit for, and common "catch up" courses needed to help students stay on track.

Process

Full-timeSummer regular2025 facultyCourse members:Scheduling Process:

• TheEach academic department submits the courses they wish to offer with athe listnames of instructors to their
  Associate dean.Dean/Chair/Director Afterby February 7, 2025
• Following their review/approval, the list willmust then be forwarded by the appropriate School/Dept.
  Administrator to the Registrar’s Office by emailing academicscheduling@clarkson.edu by February 14,
  2025
• The Registrar’s Office will then input into myCU, schedule the courses, and reserve the rooms
• The final list of summer course offerings to be available by mid-March, 2025

Process

Payroll Workflow for Full-time Regular Faculty Summer Instructors:
(Note: the process for temporary Adjunct Instructors may be found in the lower section of this memo)

1. Once the above steps are complete, the Instructor’s Department/School Administrative Assistant will then
   initiate the Pre-Supplemental Payroll Authorization form. Lori Dillon, the Assistant to the AVP of Academic
   Affairs, will support this step for departments currently without Administrative Assistants.
2. Once the Pre-Supplemental Authorization is approved, theLori Dillon, Assistant to the ProvostAVP of
   Academic Affairs, will create an appointment letter and sendcollaborate with the Instructor’s
   Admin to the Department forobtain the faculty membermember’s to sign.signature.
3. Upon receipt of the signed appointment letter, the Department Office/School Admin will 
   initiate the Supplemental Pay Authorization form (through the approved Pre-Supplemental 
   link to CreatePayAuth),. thenThen "modify" the Supplemental Pay Authorization and attach the 
   signed appointment letter. TheLori Dillon, the Assistant to the ProvostAVP of Academic Affairs, will 
   support this step for
    departments currently without administrativeAdministrative assistants.Assistants.

AdjuntAdjunct Instructors: 


If you plan to hire an adjunct instructor, or a graduateGraduate student who is not enrolled in summer classes, please consult 
Human Resources before a contract is issued to assureensure proper procedures are followed. followed.

1. The academic department submitsOnce the coursesSummer theyCourse wishScheduling toProcess offersteps withabove aare complete list of adjunct Instructors
   to their dean. After review/approval the list will be forwarded to the Registrar’s Office by emailing
   academicscheduling@clarkson.edu.
2. The Registrar’s Office will then input into MyCU, schedule the courses, and reserve the rooms.
3. Once the above steps are complete, please use the link below to submit the 
   adjunct for hire to HR. All letters will be sent through the Applicant Tracking System (ATS). All new adjuncts
   Adjuncts will need to apply using the ATS. Please reach out to Erica Beekman for the links if you need them! 

   
   Adjunct Hiring Formhttps://forms.gle/6hf4xnf5qmp4E7QL7

4. Once the letter has been digitally signed,signed you will receive a PeopleSoft notification when the
   aforementioned PAPayroll Authorization process is ready to complete,complete. and theThe signed letter will automatically 
   be attached. If the adjunct requires a courtesy appointment,appointment you will receive a separate PeopleSoft 
   notification to complete the courtesy PA. 

Important Information

• Approximately 10 days prior to the start of the summer session, the Registrar’s Office will generate a list of low-enrollment courses subject to cancellation and will alert the academic department to seek additional students and/or to petition the Provost Office for continued offering.
• Once the course instructor has signed the contract letter, the course may only be canceled based on the low-enrollment guidelines provided above.
• If you plan to hire someone who has not previously worked at Clarkson, you must consult Human Resources before a contract is issued.  Additionally, a reminder all payments must be paid as taxable wages to the respective employee through Clarkson’s payroll office, and any requests to divert these types of payments will be denied. 
• As a reminder, students may not cross-register during the summer term (although faculty and staff are still permitted to do so).
• Online course instructors are encouraged to connect with the TLC early for designing your Summer online
  course. Senior instructional designers can help craft clear, measurable learning objectives, effective interactions,
  organize course content, design assessments and more. Contact tlc@clarkson.edu.




Summer Teaching Policy