Summer Scheduling

When planning for summer courses, please try to offer courses that are typically in high demand throughout the year, courses in which you often find students requesting summer transfer credit for, and common "catch up" courses needed to help students stay on track.

Process

Full-time regular faculty members:

1. The academic department submits the courses they wish to offer/namesoffer with a list of instructors to their Dean. After review/approval the list will be forwarded to the Registrar’s Office by emailing academicscheduling@clarkson.edu
2. The Department/School Administrative Assistant will then initiate the Pre-Supplemental Payroll Authorization form.
3. Once the Pre-Supplemental Authorization is approved, the Assistant to the Provost will create an appointment letter and send to the Department for the faculty member to sign.
4. Upon receipt of the signed appointment letter, the Department Office/School Admin will initiate the Supplemental Pay Authorization form (through the approved Pre-Supplemental link to CreatePayAuth)., Thenthen "modify" the Supplemental Pay Authorization and attach the signed appointment letter. The Assistant to the Provost will support this step for
   departments without Administrative Assistants.

Adjunt Instructors:

If you plan to hire an adjunct instructor, or a Graduate student who is not enrolled in summer classes, please consult Human Resources before a contract is issued to assure proper procedures are followed. 

1. The academic departmentsubmitsdepartment submits the courses they wish to offer/offer with a complete list of Adjunct Instructors
   to their Dean. After review/approval the list will be forwarded to the Registrar’s Office by emailing
   academicscheduling@clarkson.edu.
2. The Registrar’s Office will then input into MyCU, schedule the courses, and reserve the rooms.
3. Once the above steps are complete, please use the abovelink stepsbelow areto complete,submit the Assistantadjunct for hire to theHR. ProvostAll sendsletters will be sent through the appointmentApplicant letterTracking System (ATS). All Adjuncts will need to each
   individualapply facultyusing member,the remindingATS. themPlease ofreach minimum enrollments and related information. Faculty are
   askedout to signErica andBeekman return tofor the Provost’slinks Office.if you need them!  https://docs.google.com/forms/d/e/1FAIpQLScFuK5YipgEPmqtC9WpfrPEZpBgTMwJ_8j_ya0NDnaVskTAdg/viewform
4. Once a signedthe letter has been returned,digitally thesigned, Assistantyou towill the Provost reaches out to the Department
   Admin with request to initiatereceive a Payroll Authorization (PA). A copy of the contract letterPDF and
   Supplemental Paya AuthorizationPeopleSoft Formnotification (if applicable) is referenced on the PA. The Registrar’s Office is the
   final approver onwhen the PA andis does not approve them until two weeks priorready to the beginning of the term,
   after verifying course enrollment per the above guidelines.complete. If the courseadjunct doesrequires nota meetcourtesy minimum
   enrollmentappointment, requirementsyou atwill thatreceive time,a separate PeopleSoft notification to complete the coursecourtesy willPA. be cancelled. The Dean’s will be notified and
   provided the opportunity to appeal the decision to cancel the course.

Important Information

• Approximately 10 days prior to the start of the summer session, the Registrar’s Office will generate a list of low-enrollment courses subject to cancellation and will alert the academic department to seek additional students and/or to petition the Provost Office for continued offering.
• Once the course instructor has signed the contract letter, the course may only be canceled based on the low-enrollment guidelines provided above.
• If you plan to hire someone who has not previously worked at Clarkson, you must consult Human Resources before a contract is issued.  Additionally, a reminder all payments must be paid as taxable wages to the respective employee through Clarkson’s payroll office, and any requests to divert these types of payments will be denied. 
• As a reminder, students may not cross-register during the summer term (although faculty and staff are still permitted to do so).
• Online course instructors are encouraged to connect with the TLC early for designing your Summer online
  course. Senior instructional designers can help craft clear, measurable learning objectives, effective interactions,
  organize course content, design assessments and more. Contact tlc@clarkson.edu.

Teaching Policy

Summer Teaching Policy