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Summer Scheduling

When planning for summer courses, please try to offer courses that are typically in high demand throughout the year, courses in which you often find students requesting summer transfer credit for, and common "catch up" courses needed to help students stay on track.

Process

Full-time regular faculty members:

  1. The academic department submits the courses they wish to offer with a list of instructors to their Dean. After review/approval the list will be forwarded to the Registrar’s Office by emailing academicscheduling@clarkson.edu
  2. The Department/School Administrative Assistant will then initiate the Pre-Supplemental Payroll Authorization form.
  3. Once the Pre-Supplemental Authorization is approved, the Assistant to the Provost will create an appointment letter and send to the Department for the faculty member to sign.
  4. Upon receipt of the signed appointment letter, the Department Office/School Admin will initiate the Supplemental Pay Authorization form (through the approved Pre-Supplemental link to CreatePayAuth), then "modify" the Supplemental Pay Authorization and attach the signed appointment letter. The Assistant to the Provost will support this step for
    departments without Administrative Assistants.

Adjunt Instructors:

If you plan to hire an adjunct instructor, or a Graduate student who is not enrolled in summer classes, please consult Human Resources before a contract is issued to assure proper procedures are followed. 

  1. The academic department submits the courses they wish to offer with a complete list of Adjunct Instructors
    to their Dean. After review/approval the list will be forwarded to the Registrar’s Office by emailing
    academicscheduling@clarkson.edu.
  2. The Registrar’s Office will then input into MyCU, schedule the courses, and reserve the rooms.
  3. Once the above steps are complete, please use the link below to submit the adjunct for hire to HR. All letters will be sent through the Applicant Tracking System (ATS). All Adjuncts will need to apply using the ATS. Please reach out to Erica Beekman for the links if you need them!  https://docs.google.com/forms/d/e/1FAIpQLScFuK5YipgEPmqtC9WpfrPEZpBgTMwJ_8j_ya0NDnaVskTAdg/viewform
  4. Once the letter has been digitally signed, you will receive a PDF and a PeopleSoft notification when the PA is ready to complete. If the adjunct requires a courtesy appointment, you will receive a separate PeopleSoft notification to complete the courtesy PA. 

Important Information

  • Approximately 10 days prior to the start of the summer session, the Registrar’s Office will generate a list of low-enrollment courses subject to cancellation and will alert the academic department to seek additional students and/or to petition the Provost Office for continued offering.
  • Once the course instructor has signed the contract letter, the course may only be canceled based on the low-enrollment guidelines provided above.
  • If you plan to hire someone who has not previously worked at Clarkson, you must consult Human Resources before a contract is issued.  Additionally, a reminder all payments must be paid as taxable wages to the respective employee through Clarkson’s payroll office, and any requests to divert these types of payments will be denied. 
  • As a reminder, students may not cross-register during the summer term (although faculty and staff are still permitted to do so).
  • Online course instructors are encouraged to connect with the TLC early for designing your Summer online
    course. Senior instructional designers can help craft clear, measurable learning objectives, effective interactions,
    organize course content, design assessments and more. Contact tlc@clarkson.edu.

Teaching Policy

Summer Teaching Policy


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