Summer Scheduling

When planning for summer courses, please try to offer courses that are typically in high demand throughout the year, courses in which you often find students requesting summer transfer credit for, and common "catch up" courses needed to help students stay on track.

Process

Full-time regular faculty members:

1. The academic department submits the courses they wish to offeroffer/names alongof withinstructors to their Dean. After review/approval the completedlist will be forwarded to the Registrar’s Office by emailing academicscheduling@clarkson.edu
2. The Department/School Administrative Assistant will then initiate the Pre-Supplemental Payroll Authorization form.
3. Once the Pre-Supplemental Authorization is approved, the Assistant to the Provost will create an appointment letter and send to the Department for the faculty member to sign.
4. Upon receipt of the signed appointment letter, the Department Office/School Admin will initiate the Supplemental Pay Authorization Formform (forthrough full‐timethe regularapproved facultyPre-Supplemental members)link to theirCreatePayAuth). Dean'sThen office,"modify" whothe reviewsSupplemental forPay accuracyAuthorization and necessaryattach signatorythe approvals,signed andappointment thenletter. forwardsThe themAssistant to the Registrar'Provost will support this step for
   departments without Administrative Assistants.

Adjunt Instructors: 

1. The academic departmentsubmits the courses they wish to offer/complete list of Adjunct Instructors
   to their Dean. After review/approval the list will be forwarded to the Registrar’s officeOffice forby emailing
   academicscheduling@clarkson.edu.
2. The Registrar’s Office will then input into myCU.MyCU,  Simultaneously faculty should assess preparation for online course delivery and reach out to The Teaching and Learning Corner* (TLC) for support.
3. The Registrar schedulesschedule the courses, reservesand reserve the rooms, and obtains information from payroll regarding pay dates, etc. The Registrar then notifies the Department Chair of the course information.  Please note under the additional requirements to hire faculty who have not previously taught at Clarkson (see info block below).rooms.
4. Once the above steps are complete, the RegistrarAssistant to the Provost sends the appointment letter to each 
   individual faculty member, reminding them of minimum enrollments and related information.  Faculty are 
   asked to sign and return to the Registrar'Provost’s office.Office.
5. Once a signed letter has been returned, the RegistrarAssistant to the Provost reaches out to the Department 
   Admin with request to initiate a Payroll Authorization (PA). A copy of the contract letter and 
   Supplemental Pay Authorization Form should(if beapplicable) attachedis toreferenced on the PA.  The Registrar’s Office is the 
   final approver on the payroll authorization,PA and does not approve them until two weeks prior to the endbeginning of the add/drop period, term,
   after verifying course enrollment per the above guidelines. If the course does not meet minimum
   enrollment requirements at that time, the course will be cancelled. The Dean’s will be notified and
   provided the opportunity to appeal the decision to cancel the course.

Important Information

• Once the course instructor has signed the contract letter, the course may only be canceled based on the low-enrollment guidelines provided above.
• If you plan to hire someone who has not previously worked at Clarkson, you must consult Human Resources before a contract is issued.  Additionally, a reminder all payments must be paid as taxable wages to the respective employee through Clarkson’s payroll office, and any requests to divert these types of payments will be denied. 
• As a reminder, students may not cross-register during the summer term (although faculty and staff are still permitted to do so).
• Online course instructors are encouraged to connect with the TLC early for designing your Summer online
  course. Senior instructional designers can help craft clear, measurable learning objectives, effective interactions,
  organize course content, design assessments and more. Contact tlc@clarkson.edu.

Teaching Policy

Summer Teaching Policy

Registrar Office Workflow	Department/Dean’s Office Workflow
Registrar Office Workflow	Department/Dean’s Office Workflow
	Department Chairs submit course offerings and supplemental pay authorization to Dean's office
	Dean's office reviews offerings and forwards approved courses to Registrar's office. Dean's office reviews pay authorization for accuracy and completes the workflow.
Registrar’s Office enters course information into myCU and creates the class/room schedule.	Faculty assesses preparation for the course and reaches out to the TLC for support as needed
Registrar’s Office sends an appointment letter to each faculty member
	Faculty signs and returns appointment letter to the Registrar's Office
Once appointment letter is returned, Registrar’s Office reaches out to Department Admin to initiate Payroll Authorization and attaches appointment letter.
	Department Admin submits payroll authorization
Registrar’s Office reviews course enrollment 2 weeks prior to the start of the term, and approves pay authorization (or cancels course).