Summer Scheduling

When planning for summer courses, please try to offer courses that are typically in high demand throughout the year, courses in which you often find students requesting summer transfer credit for, and common "catch up" courses needed to help students stay on track.

Process

Summer 2026 Course Scheduling Process:Process Overview:

1. Each academic department submits the courses they wish to offer with the names of instructors to their
   Associateassociate Dean/Chair/Directordean, chair, or director by Februarythe 6,deadline 2026communicated by the Registrar's Office.
2. Following their review/review and approval, the list must then be forwarded by the appropriate School/Dept.school or department
   Administratoradministrator to the Registrar’Registrar's Office by emailing academicscheduling@clarkson.edu by Februarythe 13,
   2026provided deadline.
3. The Registrar’s Office will then input into myCU, schedule the courses,courses and reserve therooms roomsfor in-person sections.
4. The final list of summer course offeringsschedule towill be available by mid-March, 2026March.

Payroll Workflow for Full-time Regular Faculty Summer Instructors:
(Note: the process for temporary Adjunct Instructors may be found in the lower section of this memo)

1. Once the above steps are complete, the Instructor’s Department/School Administrative Assistant will
   initiate the Pre-Supplemental Payroll Authorization form.completed, Lori Dillon, theInstitutional AssistantOperations toSpecialist, theshares AVPsummer ofinstructor Academic
   Affairs,information with department or school support staff, who will support this step for departments currently without Administrative Assistants.

2. Once the Pre-Supplemental Authorization is approved, Lori Dillon, Assistant to the AVP of
   Academic Affairs, willthen create an appointment letter and collaborate with the Instructor’s
   Admin to obtain the faculty member’ssupplemental signature.
payroll
3. Uponauthorizations receipt(PAs). ofFaculty are now included in the signedPA appointmentworkflow letter,process thefor Department Office/School Admin will
   initiate the Supplemental Pay Authorization form (through the approved Pre-Supplemental
   link to CreatePayAuth), then "modify" the Supplemental Pay Authorizationreview and attachapproval; the
   signedpre-supplementals appointmentand letter.letters Loriare Dillon,no thelonger Assistant to the AVP of Academic Affairs, will
   support this step for departments currently without Administrative Assistants.

needed.

Adjunct Instructors:
If you plan to hire an adjunct instructor, or a graduateGraduate student not enrolled in summer classes, please consult
Human Resources before a contract is issued to ensureassure proper procedures are followed.

1. Once the Summer Course Scheduling Processabove steps above are complete,completed, please use the link below to submit the
    adjunct for hire to HR. All letters will be sent through the Applicant Tracking System (ATS)ICIMS). All new adjunctsAdjuncts will need to apply using theICIMS. ATS.  https://forms.gle/6hf4xnf5qmp4E7QL76hf4xnf5qmp4E7QL
2. Once the letter has been digitally signedsigned, you will receive a PeopleSoft notification when the
   aforementioned payroll authorization (PA) process is ready to complete. The signed letter will automatically
    be attached. If the adjunct requires a courtesy appointmentappointment, you will receive a separate PeopleSoft
    notification to complete the courtesy PA. 

Additionally, please be reminded that all payments must be processed as taxable wages to the respective employee through Clarkson’s Payroll Office. Any requests to divert these types of payments will be denied.

Please contact Erica Beekman in Human Resources at ebeekman@clarkson.edu with any questions or concerns.

Additional Important Information:

• Approximately 10 days prior to the start of the summer session, the Registrar’s Office will generategenerate a list of low-enrollment courses subject to cancellation and will alertnotify the academic departmentdepartments toso they may seek additional studentsenrollments and/or petition to petitionkeep the Provost Office for continued offering.
• Once the course instructor has signed the contract letter, the course may only be canceled basedonly onin accordance with the low-enrollment guidelines provided above.
• If you plan to hire someone who has not previously worked at Clarkson, you must consult Human Resources before a contract is issued.  Additionally,issuing a reminder all payments must be paid as taxable wages to the respective employee through Clarkson’s payroll office, and any requests to divert these types of payments will be denied. contract.
• As a reminder, students may not cross-register during the summer termterm; (althoughhowever, faculty and staff are still permitted to do so).so.

Summer Instructor Support:

Online course design support is available for instructors through the Teaching and Learning Corner (TLC).
Instructors are encouraged to connect with the TLC early for designing your Summersummer online
course. courses. Senior 
instructional designers can help craft clear, measurable learning objectives, effective interactions,
 organize course 
content, design assessments and more. Contact tlc@clarkson.edu.edu .

For questions regarding summer instruction and related processes, please contact the relevant office.