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File Preparer Tasks

1) Upload final tenure file documents to be included in the file for review in the File Preparer folders.

See below for updates to file submission deadlines.  

***A NOTE about Comparative Teaching Data:

If the Candidate elects to share Evaluation of Instruction Reports to Clarkson Department Faculty reviewers, then Comparative Teaching Data is also made available to Clarkson Department Faculty reviewers. 

From the OM 5.5.0 A11.5: "Appropriate comparative data shall be included against which the course evaluations are assessed (such as mean rating for graduate courses, mean rating for introductory courses, etc.). The preparer of the file will also provide written comments interpreting the numerical teaching evaluation scores and assessing their significance."

From the 

OM 5.5.0 B3.2.2

: "If the candidate elects to offer the student evaluation of teaching scores for review by faculty colleagues, the preparer shall append the "appropriate comparison data" (referenced in item 5.5.A.11.e of the definition of the tenure file) to these scores."

Updates to Submission Deadlines:

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2) Managing Reviewers:

a)1. Access Reviewer Checklist submitted by Candidate located in the Candidate Submissions section.

b)2. Select/download desired files for External Reviewers.Reviewers. Create .pdf for sharing to External Reviewers.

c)3. Select/download desired files for Testimonial Reviewers.Reviewers. Create .pdf for sharing to Testimonial Reviewers. 

[Administrators will adjust file visibility for Clarkson Faculty reviewers as indicated on the checklist submitted by the Candidate]

d)4. Solicit reviews from External, Clarkson Faculty and Testimonial reviewers via email (check Letter Templates folder for samples).

  • Candidate
      file
    • must
        contain at least 6 External Reviewers (3 that are candidate’s choice and 3 preparer’s choice).  File cannot move forward without these 6 letters.
      • External Reviewers are asked to provide a written evaluation of the candidate,candidate andAND theira CV or a brief statement sketching their professional background, including PhD institution, notable accomplishments and honors, and a link to their professional web page where possible. (OM 5.5.0.A11.9)

e)5. Once reviewers submit files, upload them to designated folders in Reviewer Letters section. From Course Content menu, select Reviewer Letters. Upload files to designated folders. See images below.  

NamingFile files:names: Name review files with the last name of the reviewer.reviewer and append "_candidate choice" or "_file preparer choice". For theExternal external reviewersReviewer CVs or professional bio statement, name the files with last name and append  “_cv” to the name.

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3) Prior to upload

Chair uploads their letter of review in the folder located in the Executive Reviewers section.

File is ready for Dean review. 

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