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Dean Tasks

1. UploadReview Tenurecase Filecontents documents

Deans will navigate to File Preparer folders.

A) Upload these files BEFORE Clarkson Faculty Reviewers access Candidate's file and begin review:

    All appointment and reappointment letters (with salary figures concealed/erased). All annual Faculty Activity Reports All annual faculty evolution memoranda (heretofore in personnel file: see (5.4.c.1 and 5.4.A) All student evaluation of instruction reports Classroom visit reports by colleagues Comparative Teaching Data

    ***A NOTE about Comparative Teaching Data:

    If the Candidate elects to share Evaluation of Instruction Reports to Clarkson Department Faculty reviewers, then Comparative Teaching Data is also made available to Clarkson Department Faculty reviewers. 

    From the OM 5.5.0 A11.5: "Appropriate comparative data shall be included against which the course evaluations are assessed (such as mean rating for graduate courses, mean rating for introductory courses, etc.). The preparereach of the filesections will also provide written comments interpretingin the numericalcase, teachingas evaluationseen scoresbelow. and assessing their significance."
    FromEnter the OMsection 5.5.0by B3.2.2:double "Ifclicking from the candidatedrop electsdown menu. 

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    Enter each folder in each section to offerview the student evaluation of teaching scores for review by faculty colleagues, the preparer shall append the "appropriate comparison data" (referenced in item 5.5.A.11.econtents of the definitionfolder.

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    Click on the file name to view each file or click Download folder to download and view the contents of each folder. Do not edit.

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    2. Write evaluation and recommendation letter based on the contents of the tenure file) to these scores."

    B) Upload these files by File Preparer's deadline to load required documentsfile and reviews (additional guidance in the folders):

      Tenure Flow Statement Copy of the memo soliciting evaluations from Clarkson faculty members External Reviewer Request Letters Inventory Reviews, see #2 Managing Reviewers below for detailed steps.

      Exhibit A: Fall 2025 Submission Deadlines:

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      2. Managing Reviewers: 

      Complete all the following by File Preparer's deadline to load required documents and reviews:

      A. Access Reviewer Checklist submitted by Candidate located in the Candidate Submissions section.

      B. Select/download desired files for External Reviewers. Create .pdf for sharing to External Reviewers.

      C. Select/download desired files for Testimonial Reviewers. Create .pdf for sharing to Testimonial Reviewers. 

      [Administrators will adjust file visibility for Clarkson Faculty reviewers as indicated on the checklist submitted by the Candidate]

      D. Solicit reviews from External, Clarkson Faculty and Testimonial reviewers via email (check Letter Templates folder for samples):

          Candidate file must contain at least 6 External Reviewers (3 that are candidate’s choice and 3 preparer’s choice).  External Reviewers are asked to provide a written evaluation of the candidate AND a CV or a brief statement sketching their professional background, including PhD institution, notable accomplishments and honors, and a link to their professional web page where possible. (OM 5.5.0.A11.9)

          E. Once reviewers submit files, upload them to designated folders in Reviewer Letters section. From Course Content menu, select Reviewer Letters. Upload files to designated folders. See images below.  

          i. For Clarkson Faculty Reviewer Submissions:

                Download submissions from Clarkson Faculty Reviewer Submissions section Rename files to indicate Reviewer Name. In Reviewer Letters section, upload letters to Clarkson Faculty Reviews folder.

                ii. For External Reviewers:

                      File names: Name review files with the last name of the reviewer and append "_candidate choice" or "_file preparer choice". For External Reviewer CVs or professional bio statement, name the files with last name and append  “_cv” to the name.

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                      3. File Preparer/Chair writes a letter

                      that evaluates the candidate's promotion file (in terms of theevaluative standards articulateddescribed in OM 5.3)3. and

                      This presentsmust be accompanied by a recommendationstatement regarding thetenure candidate's suitability for promotion. File Preparer/Chair uploads their letter to the folderflow in the Executiveschool, Reviewersindicating section. 

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                      Note:

                      Afterhow the Fileaward Prepareror hasdenial submitted the Tenure File - only the File Preparer may add new material to theof tenure filewould (apartaffect fromteaching itemsand listedresearch in the OMschool.  5.5.A.11.m-qThis statement must also indicate the number of thetenurable tenurerank file).faculty Consequently, if any person or group, including those reviewingin the promotionSchool, file,the developsnumber newcurrently informationtenured, thatand isa projection for the next three years taking into account anticipated departures, faculty scheduled to be  considered duringfor tenure review, and changes in the number of tenurable positions.
                      Both the Dean's letter and the tenure review,flow this information mustwill be conveyedadded to the File Preparer for inclusion in the file.  Likewise,

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                      In theExecutive authorReviewers ofsection:

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                      a) confidentialDouble deposition for clarification of the author's comments, an attempt must be madeclick to secureopen thisDean clarificationuploads intheir writing.review Ifhere writtenfolder. comments

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                      be

                      b) obtained,Click thenEdit.

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                      written

                      c) record of the conversation must be developedDrag and sentdrop to the File Preparer.  In sum, any new information, documents, conversation accounts, or depositions considered during the tenure review must be forwarded to the File Preparer for inclusion in the file, the inventory updated,files and theSave candidate so informed.  The File Preparer may then develop a revised recommendation, if any, and forward it along with the new information through appropriate channels.
                      Changes.

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                      is

                      When readycomplete, for DeanCommittee review. 

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