Chartfield Values / SpeedCharts

PeopleSoft Financials 9.2

Sample Chartfield String

Fund	Department	Project/Grant	Account	Program Code
100	35720	n/a	2430	200

Fund

• Numeric 3-digits
• Determines the overall purpose of the chartfield string
• Examples: Department Operations (Fund 100), Scholarships, Construction, Grants, etc.

Department

• Numeric 5-digits

• Aligns with the organizational unit

• Examples:  35710 CRC Engineering Program, 60000 Controller's Office

Project/Grant

• Projects are numeric 5-digits
• Grants are numeric 6-digits
• Used with all Funds except Fund 100 (Department Operations)
• Random numbers are assigned to specific Projects/Grants

Accounts

• Numeric 4-digits
• Details the type of Expense, Revenue, Asset or Liability
• If the code starts with..
  • 1= Revenue - Tuition, Ticket Sales, etc.
  • 2= Expense - Salary, Wages, Supplies, etc.
    • 21 - Payroll Expenses
    • 22- Fringe Benefit Expenses
    • 23 through 26** - Department/Project/Grant operating expenses
    • 27- Scholarships, Student Aid
    • 28- Transfers between Funds
    • 29 - Utilities and Accounting Specific 
  • 3= Construction in Progress - used exclusively with Fund 730
  • 4= Student Organizations - used exclusively with Funds 884/885
  • 5= Assets - Equipment, Investments, etc.
  • 7= Liabilities - Accounts Payable, Bond Payable, etc.  

Program Code

• Numeric 3-digits
• Provides financial statement classification - Instruction, Student Support, etc.
• Mandatory when using an Account that starts with a 1 or 2
  • Accounts starting with a 1 use a Program Code starting with a 1
  • Accounts starting with a 2 use a Program Code starting with a 2

SpeedCharts

• Speedcharts are shortcuts for entering a chartfield string.
• For Departmental spending, use the Department number with a D on the end.  This will populate the entire chartfield string except the Account, which will need to be populated manually.
• For Project/Grant spending, use the Project/Grant number with a P on the end.  This will populate the entire chartfield string except the Account, which will need to be populated manually.
• When purchasing an asset (a piece of equipment with a value of $5,000 or greater and useful life of 2 years or more), use the Department number with DEQ or the Project/Grant number with PEQ.  These will populate the entire chartfield string. 

Sample SpeedCharts

SpeedChart	Fund	Department	Project/Grant	Account	Program
60000D =	100	60000	n/a	blank	250
60000DEQ =	100	60000	n/a	5199	n/a
02208P =	330	62600	02208	blank	200
02208PEQ =	330	62600	02208	5199	n/a

Questions? Contact Controllers_Office@clarkson.edu