Graduation Lists Procedure

GRADUATION LISTS ● Are issued via email by the Registrar’s Office in Google Drive format ● The lists are for May (Spring); August (Summer) and December (Fall) Graduations. ● There are two (2) Lists issued: Preliminary & Final ● The lists will reflect the names of all students who have met their degree credit hour requirement for the program being completed. The lists are not based on a students Expected Graduation Date (or AGD) ● Per email received, read contents carefully and follow the instructions provided by the Registrar’s Office. Take note of deadline to update ● You will review each student listed and provide their Degree Checkout Status. Once all students have a Degree checkout reflected, at the top of the Google Sheet to the right hand side under Pending use dropdown and click on Verified by Coordinator

Checkout Status Definitions

Checkout Status’s are the codes that we attach to a student’s record in order to track who is on the graduation list. These statuses get reported by you (the departments) on the graduation lists and the Registrar’s office assigns the reported statuses to each student’s record. · Applied Expected to graduate once the current term is complete. They have met all their requirements as long as their GPA allows it after final grades are posted for the term. · Within-6 Undergrad expected to complete all but 6 or fewer credits this term and is eligible to participate in the spring commencement ceremony. This should be reported for all undergrads that are 6 credits or less regardless of whether they want to attend the ceremony. These students are expected to complete in a future term. You should only be marking a graduate student as within 6 if they are planning to attend the commencement ceremony. This status is not used for any other reason when it comes to graduate students.

· On-Condition .

These students are missing a requirement(s) that is expected to be resolved before the end of the term. This could be needing to add the Professional Experience course to their record, waiting to transfer in some final credits, or if they are taking one of their final requirements at one of the associated colleges during the term they are planning to graduate. Students should also be listed as On Condition if their CUM GPA is below the minimum to graduate at the time the lists are processed since the completion of their program is conditional to what their final GPA is after grades are posted for the term. Students listed as On Condition are expected to graduate during the current term.

· GRADUATE STUDENTS ONLY: Approved When a graduate student has already met all graduation requirements including defending their thesis. This status should only be used if the graduate student has an approved completion notice on file. Important Side Notes: -On Preliminary Graduation List you need to insert the Checkout Status -On the Final Graduation List, Degree Checkout will be reflected and you need to verify if accurate -Students who are completing, review their Academic Advisement report to make sure they have satisfied all requirements and that there are no Incomplete Grades reflected (Note: a student can not graduate if they have an Incomplete grade). -If Academic Advisement report shows missing requirements or the student has an Incomplete Grade, you need to address any issues prior to the Program Completion Deadline Date -Always make sure to check GPA for all students on the Final Graduation List to make sure their Checkout status is correct (a student can not graduate if their GPA falls below 3.00) -For those students who are graduating, a Completion Notice must be submitted to move through approval authorization which must be completed by the deadlines set by the Registrar’s Office