Audio-Visual (AV) Support for Events at Clarkson University

Overview

Clarkson’s Office of Information Technology supports events that take place on the Potsdam campus by provisioning audio and visual equipment and systems useful for ensuring a successful event. Our professional AV team is here to help you design the solution you need for audio and visual presentation before and during your event. 

How to request AV Support for your Event:

Please request AV support at the time you schedule your event through Clarkson’s Room Reservation system EMS. Or use our online form to submit your event request! OIT AV staff will follow up to confirm arrangements prior to the event. For support, contact the OIT Helpdesk (315-268-HELP/4357).

Plan ahead!

Requests for AV support must be received at least 14 days in advance of the event. Late requests are subject availability and a $150 Late Booking Fee.

Terms
Event Types
Rate sheet

Terms:

• Third party providers of AV equipment and systems for events on the Potsdam campus are prohibited without express permission of CU OIT.

• The following charges apply to all Partner Events, and any University events that take place outside of Clarkson’s normal business hours (8am - 4:30pm Monday - Friday during the Academic Calendar and 8am - 4pm during the summer). Price quote is available upon request. Billing information collected prior to the event.

• Student events are not supported by OIT AV. Please contact Student Life for more information. 

• Equipment set up is approximately 30 minutes prior to the event start time. Wherever reasonable, equipment is tested and handed off to the organizer prior to the start of the event. The organizer is responsible to return items as directed.

• Equipment installed in rooms will be charged if utilized.

• To prevent loss, do not leave equipment unattended.

• If our inventory of current items is insufficient for demand, CU OIT will rent units from a vendor and pass costs on to the organizer, plus 15% handling fee.

• If you wish to have your event photographed or videographed, please contact the marketing department. Separate charges may apply for these services.

Event Types

• University Events: Clarkson sponsored meetings, seminars, open houses, award ceremonies, etc. that are hosted by event organizers that are internal to Clarkson University, ex) Alumni, Marketing, Academic, etc. These can be one-time or recurring, but do not ordinarily include classes.

• Partner Events: meetings, conferences, exhibitions, etc hosted by external partners of Clarkson University, ex) primarily hosted by businesses, non profits, government, industry associations, etc. 

• Student Events: organization meetings, student-sponsored parties, intramural games or tournaments, and public showings of television broadcasts

Rate Sheet

Prices are per event per day, unless otherwise noted. 

Effective Date: August 7, 2026

Seek Further Assistance

For additional assistance please contact, Clarkson OIT Help Desk;

Online: Get Help
Email: helpdesk@clarkson.edu
Call: 315-268-HELP (x4357)