5093 Bank Acct - Community Deposits
Controller's Office
Purpose
Manager
Track the local Community Bank account used to deposit cash, coins and Canadian checks
Karen LaPoint
Reconciliation
| Steps |
|---|
| Using the file S:\departments\Bus&Fin\Bank Reconciliation\Community\FY2021\FY21 Bank Reconciliation; copy the most recent tab and update it for the current month transactions |
| Get the Community Bank statement for the month (downloaded by the Controller) |
| Use the query CU_GL_ACCOUNT_INQUIRY_BALANCE to get the current balance in account 5093 |
| Download the transactions in Account 5093 using the query CU_GL_ACCOUNT_INQUIRY |
| Compare the transactions between the statement and download. Identify and resolve differences. |
| Common Differences | Resolution |
|---|---|
| Bank fees not recorded in Account 5093 | Email Betsy to ask her to make the entry |
| Miscellaneous Debit on the bank account for Canadian check exchange | Pull the SF Journal backup to determine where the Canadian check was credited; debit this same chartfield string for the exchange |
| Transactions recorded in Account 5110 M&T that should have been recorded as Community Bank transactions or vice versa (this happens when the Cashier selects a tender type aligned with the incorrect bank account) | Verify the 5110 M&T bank reconciliation is also out of balance by this transaction; journal the transaction to the appropriate bank account |