Step 3 - Mark Moved Pages for final approval

Overview

Find below instructions for Content Owners to complete the steps for approval of pages in the Confluence to Bookstack conversion process. This follows steps 1 & 2, where your pages have been moved.

Now it is time for your final review and approval of the work completed so far.

Please complete the series of steps found below, to complete this final step in the conversion.

Please be mindful of the overall project schedule. Your work drives dependencies for the project to complete on schedule.

View my recorded screen share (6 min) for an overview and review of the steps listed below.

Please review page content and raise glaring issues now, as this workflow will serve to provide a process for the MUCH larger spaces in Confluence that are next on the slate to move (OIT Knowledgebase is next, and will begin early March).

Note: There are more pages still to be moved. We wanted to check in with this group now to iron out any issues before we get too far down the road. Thank you for your help with this.

Complete: Review, Approve and Done Process

1. Login to Bookstack (Internal Collaboration book is only viewable for users who are logged in).

2. Open Page Conversion Inventory Sheet, locate tab: OITInternalCollab

3. Filter Column A (Action) by Moved

4. In Column C (Content Owner), look for rows with your name.

5. For each row with your name, click to open and compare Column D (Confluence page) to Column G (bookstack link).

6. Make desired edits. For major issues, note them in a comment in the sheet or Notes column for one of us to address. Work back and forth until the item is resolved.

7. When final, remove the Tag: 'To Approve: your initials' in the Bookstack page, and change the status in Column A (Action) to Done.

This completes the process.

Questions to this group:

1) We've been copying/pasting the link to the old confluence article in the body of the bookstack page for cross reference. Should we continue doing this?

2) Chaptering: I'm looking for suggestions and reactions here. Bookstack does not do the indexing or subpages hierarchy that confluence does. It relies on Books/Chapters/Pages and Tags. We started by just adding pages into the INternal Collaboration book in Bookstack, but that started to look unruley after a while. I created some chapters based on the indexing that was used in confluence. Take a look and let me know if we should add more chapters for more organization.

-Laura