PO Roll

Pre-steps

Open period update

Make sure the 7/1 period is open or 

Check for POs in Approved or Open Status (not Dispatched)

Check for POs not budget checked

budget check any that have not been budget checked, then make sure they drop from the list

Check for KK errors

Main Menu>Commitment Control>Review Budget Check Exceptions>Purchasing and Cost Management>Review KK Purchase Order Txn

Step 1 - set ORG_GROUP as the Commitment Detail Ledger

Main Menu>Set Up Financials/Supply Chain>Business Unit Related>General Ledger>Ledger for a Unit

Step 2 - Run PO Roll View

Main Menu>Purchasing>Purchase Orders>Budget Year End Processing>Request PO Roll View

Step 3 - Run CU_PO_ROLL1_VIEW

Step 4 - Run CU_PO_ROLL1_WITH_PROJECTS

Step 5 - Run the Exception Report from PO Rollover Workbench

Step 6 - PO_ROllover Workbench Page - configure the selection list

Step 7 - Run PO Rollover1 Process - Reverses Encumbrance

Step 8 - Run Budget Check on POs (Mid Roll)

This will liquidate the encumbrances from the previous FY

Step 9 - Check for PO Budget Control Exception Errors

Main Menu>Commitment Control>Review Budget Check Exceptions>Purchasing and Cost Management>Review KK Purchase Order Txn

Step 10 - Run PO Rollover 2 - Posts encumbrance to new FY

Step 11 - CU_PO_ROLLOVER_BUDGET_DETAILS (export to excel)

Step 12 - Run Budget Check following Roll2 process

Step 13 - Uncheck  ORG_GROUP as the "Commitment Detail Ledger" 

Main Menu>Set Up Financials/Supply Chain>Business Unit Related>General Ledger>Ledger for a Unit

Step 14 - Check for PO Budget Control Exception Errors