PO Roll

Pre-steps

Open period update

Make sure the 7/1 period is open or 

Check for POs in Approved or Open Status

(not

Dispatched)

Check for POs not budget checked

-

budget check any that have not been budget checked, then make sure they drop from the list

Check for KK errors

Main Menu>Commitment Control>Review Budget Check Exceptions>Purchasing and Cost Management>Review KK Purchase Order Txn

Step 1 - set ORG_GROUP as the Commitment Detail Ledger

Main Menu>Set Up Financials/Supply Chain>Business Unit Related>General Ledger>Ledger for a Unit

Step 2 - Run PO Roll View

Main Menu>Purchasing>Purchase Orders>Budget Year End Processing>Request PO Roll View

Step 3 - Run CU_PO_ROLL1_VIEW

Step 4 - Run CU_PO_ROLL1_WITH_PROJECTS

Step 5 - Run the Exception Report from PO Rollover Workbench

Step 6 - PO_ROllover Workbench Page - configure the selection list

Step 7 - Run PO Rollover1 Process - Reverses Encumbrance

Step 8 - Run Budget Check on POs (Mid Roll)

This will liquidate the encumbrances from the previous FY

Step 9 - Check for PO Budget Control Exception Errors

Main Menu>Commitment Control>Review Budget Check Exceptions>Purchasing and Cost Management>Review KK Purchase Order Txn

Step 10 - Run PO Rollover 2 - Posts encumbrance to new FY

Step 11 - CU_PO_ROLLOVER_BUDGET_DETAILS (export to excel)

Step 12 - Run Budget Check following Roll2 process

Step 13 - Uncheck  ORG_GROUP as the "Commitment Detail Ledger" 

Step 14 - Check for PO Budget Control Exception Errors