1099 Processing

CU_1099_Key_Word_Search query

- Reporting Tools>Query>Query Manager
- Run CU_1099_Key_Word_Search query
- This query will pull up a list of Vouchers with Keywords in the description that do not have a withholding on them

2. Calendars/Schedules>Calendar Builder

- Set Up Financials / Supply Chain > Common Definitions > Calendars/Schedules>Calendar Builder
- Search for the calendar with a Calendar Id of WH and pull up the previous Fiscal Year
- Then Generate the new FY calendar

3. Review PS_PYMNT_VCHR_WTHD data

Before running the Post Withholding process, query any Withholdings in the PS_PYMNT_VCHR_WTHD table that do not match the voucher amounts, and send the results to AP to review (update the account date criteria)

select  P.WTHD_TYPE, P.WTHD_BASIS_AMT_ENT, V.GROSS_AMT, V.VENDOR_ID, E.NAME1, V.VOUCHER_ID, V.INVOICE_ID, V.INVOICE_DT from PS_PYMNT_VCHR_WTHD P
    join PS_VOUCHER V on P.VOUCHER_ID=V.VOUCHER_ID
	join PS_VENDOR E on V.VENDOR_ID=E.VENDOR_ID
where 
V.ACCOUNTING_DT>='2024-01-01'
and V.GROSS_AMT=P.ORG_WTHD_BASIS_ENT
and P.WTHD_BASIS_AMT_ENT<>P.ORG_WTHD_BASIS_ENT
order by V.VENDOR_ID

If they determine the amounts in the previous query should be fixed run a sql update statement

update P set  P.WTHD_BASIS_AMT_ENT=P.ORG_WTHD_BASIS_ENT
from PS_PYMNT_VCHR_WTHD P
    join PS_VOUCHER V on P.VOUCHER_ID=V.VOUCHER_ID
	join PS_VENDOR E on V.VENDOR_ID=E.VENDOR_ID
where 
V.ACCOUNTING_DT>='2024-01-01'
and V.GROSS_AMT=P.ORG_WTHD_BASIS_ENT
and P.WTHD_BASIS_AMT_ENT<>P.ORG_WTHD_BASIS_ENT

4. Post Withholdings

- Suppliers>1099/Global Withholding>Maintain>Post Withholdings
- Run the withhold transaction process. Make sure top update the *Through Date and *Process Frequency

5. Review PS_WTHD_TRXN_TBL data

- Once the WTHD_BASIS_AMT_ENT amounts are corrected and the AP_WTHD process has been ran, check for any amounts in PS_WTHD_TRXN_TBL that do not match up with the payment table.
- Using the process instance from the AO)WTHD process ran in step 4 query for any payments that do not match up to the withholding amount
- ```
select  W.WTHD_TYPE, WTHD_BASIS_AMT, P.PYMNT_AMT, W.VENDOR_ID, E.NAME1, P.PYMNT_ID_REF
from PS_WTHD_TRXN_TBL  W
   join PS_PAYMENT_TBL P on W.PYMNT_ID=P.PYMNT_ID
   join PS_VENDOR E on W.VENDOR_ID=E.VENDOR_ID
where 
W.PROCESS_INSTANCE = 1532837 --process instance from AP_WTHD
and W.WTHD_BASIS_AMT<>P.PYMNT_AMT
order by W.VENDOR_ID
```
- send the list to AP for review

6. Wthd Voucher/Supplier Mismatch

- Suppliers>1099/Global Withholding>General Reports>Wthd Voucher/Supplier Mismatch
- Run the PS job withholding MISMTCH job
- Reporting Tools>Query>Query Manager
  - Run query CU_1099_WTHD_MISMATCH to add vendor_Loc to the missmatch report ran above
  - the query uses the data in the PS_MISMTCH_RPT table that is populated from the MISMTCH job

7. Manual updates to Withholdings

- There are two ways to do manual updates to withholdings. You can either make a voucher line to not have any withholdings (Suppliers>1099 Global Withholding>Maintain>Update VoucherLine Withholding) or you can make manual adjustments to a payment withholding if you need to adjust partial voucher line amounts (Suppliers>1099/Global Withholding>Maintain>Adjust Withholding). After updates are made you need to run the AP_WTHD_UPDT process (Suppliers>1099/Global Withholding>Maintain>Update Withholdings)
- Suppliers > 1099/Global Withholding > Maintain > Update Supplier Withholdings
  - Create a new Withholding ID and add Supplier IDs that need to be updated

8. Update Withholdings

- Suppliers>1099/Global Withholding>Maintain>Update Withholdings
- Ru process AP_WTHD_UPDT

9. Withhold 1099 Report Job

- Suppliers>1099/Global Withholding>1099 Reports>Withhold 1099 Report Job
- Run job to generate 1099s