1099 Processing

1099 Processing

1. Reporting Tools>Query>Query Manager

   • Run CU_1099_Key_Word_Search query
   • This query will pull up a list of Vouchers with Keywords in the description that do not have a withholding on them

2. Set Up Financials / Supply Chain > Common Definitions > Calendars/Schedules>Calendar Builder

   
   
   • Search for the calendar with a Calendar Id of WH and pull up the previous Fiscal Year

   • 

   • Then Generate the new FY calendar

   • 

3. Review PS_PYMNT_VCHR_WTHD data
4. Before running the Post Withholding process, query any Withholdings in the PS_PYMNT_VCHR_WTHD table that do not match the voucher amounts, and send the results to AP to review (update the account date criteria)

5. select  P.WTHD_TYPE, P.WTHD_BASIS_AMT_ENT, V.GROSS_AMT, V.VENDOR_ID, E.NAME1, V.VOUCHER_ID, V.INVOICE_ID, V.INVOICE_DT from PS_PYMNT_VCHR_WTHD P
       join PS_VOUCHER V on P.VOUCHER_ID=V.VOUCHER_ID
   	join PS_VENDOR E on V.VENDOR_ID=E.VENDOR_ID
   where 
   V.ACCOUNTING_DT>='2024-01-01'
   and V.GROSS_AMT=P.ORG_WTHD_BASIS_ENT
   and P.WTHD_BASIS_AMT_ENT<>P.ORG_WTHD_BASIS_ENT
   order by V.VENDOR_ID
   

6. If they determine the amounts in the previous query should be fixed run a sql update statement

7. update P set  P.WTHD_BASIS_AMT_ENT=P.ORG_WTHD_BASIS_ENT
   from PS_PYMNT_VCHR_WTHD P
       join PS_VOUCHER V on P.VOUCHER_ID=V.VOUCHER_ID
   	join PS_VENDOR E on V.VENDOR_ID=E.VENDOR_ID
   where 
   V.ACCOUNTING_DT>='2024-01-01'
   and V.GROSS_AMT=P.ORG_WTHD_BASIS_ENT
   and P.WTHD_BASIS_AMT_ENT<>P.ORG_WTHD_BASIS_ENT

8. Suppliers>1099/Global Withholding>Maintain>Post Withholdings

   • Run the withhold transaction process. Make sure top update the *Through Date and *Process Frequency

   • 

Review PS_WTHD_TRXN_TBL data

Once the WTHD_BASIS_AMT_ENT amounts are corrected and the AP_WTHD process has been ran, check for any amounts in PS_WTHD_TRXN_TBL that do not match up with the payment table. Using the process instance from the AO)WTHD process ran in step 4 query for any payments that do not match up to the withholding amount

select  W.WTHD_TYPE, WTHD_BASIS_AMT, P.PYMNT_AMT, W.VENDOR_ID, E.NAME1, P.PYMNT_ID_REF
from PS_WTHD_TRXN_TBL  W
   join PS_PAYMENT_TBL P on W.PYMNT_ID=P.PYMNT_ID
   join PS_VENDOR E on W.VENDOR_ID=E.VENDOR_ID
where 
W.PROCESS_INSTANCE = 1532837 --process instance from AP_WTHD
and W.WTHD_BASIS_AMT<>P.PYMNT_AMT
order by W.VENDOR_ID

send the list to AP for review Suppliers>1099/Global Withholding>General Reports>Wthd Voucher/Supplier Mismatch

• Run the PS job withholding mismatch report

Reporting Tools>Query>Query Manager

• Run query to add vendor_Loc to the missmatch report ran above

Suppliers>1099 Global Withholding>Maintain>Update VoucherLine Withholding    

• Find a vendor and select invoices to include or exclude withholding-21 Lincoln's Pest Control (chose exclude withholding)

Suppliers>1099/Global Withholding>Maintain>Adjust Withholding

• Adjust withholdings by dollar amount rather than by invoices like last step-56 Great Northern 99 Amount adjusted 175 and 190

Vendors>1099/Global Withholding>Maintain>Update Supplier Withholdings

• Run vendor update 

Suppliers>1099/Global Withholding>Maintain>Update Withholdings

• Run Withholding Update

Suppliers>1099/Global Withholding>1099 Reports>Withhold 1099 Report Job 

• Run job to generate 1099s
  

2024 issues

The WTHD_BASIS_AMT_ENT field on the PS_PYMNT_VCHR_WTHD record has some withholding amounts double or tripled,

select  P.WTHD_TYPE, P.WTHD_BASIS_AMT_ENT, V.GROSS_AMT, V.VENDOR_ID, E.NAME1, V.VOUCHER_ID, V.INVOICE_ID, V.INVOICE_DT from PS_PYMNT_VCHR_WTHD P
    join PS_VOUCHER V on P.VOUCHER_ID=V.VOUCHER_ID
	join PS_VENDOR E on V.VENDOR_ID=E.VENDOR_ID
where 
V.ACCOUNTING_DT>='2024-01-01'
and V.GROSS_AMT=P.ORG_WTHD_BASIS_ENT
and P.WTHD_BASIS_AMT_ENT<>P.ORG_WTHD_BASIS_ENT
order by V.VENDOR_ID

Once the WTHD_BASIS_AMT_ENT amounts are corrected and the AP_WTHD process has been ran, check for any amounts in PS_WTHD_TRXN_TBL that do not match up with the payment table

select * from PS_WTHD_TRXN_TBL  W
   join PS_PAYMENT_TBL P on W.PYMNT_ID=P.PYMNT_ID
where 
W.PROCESS_INSTANCE = 1532843 --process instance from AP_WTHD
and W.WTHD_BASIS_AMT<>P.PYMNT_AMT