1099 Processing

1099 Processing

1. Reporting Tools>Query>Query Manager

   • Run CU_1099_Key_Word_Search query
   • This query will pull up a list of Vouchers with Keywords in the description that do not have a withholding on them

2. Set Up Financials / Supply Chain > Common Definitions > Calendars/Schedules>Calendar Builder

   
   
   • Search for the calendar with a Calendar Id of WH and pull up the previous Fiscal Year

   • 

   • Then Generate the new FY calendar

   • 

3. Review PS_PYMNT_VCHR_WTHD data

   • Before running the Post Withholding process, query any Withholdings in the PS_PYMNT_VCHR_WTHD table that do not match the voucher amounts, and send the results to AP to review (update the account date criteria)

   • select  P.WTHD_TYPE, P.WTHD_BASIS_AMT_ENT, V.GROSS_AMT, V.VENDOR_ID, E.NAME1, V.VOUCHER_ID, V.INVOICE_ID, V.INVOICE_DT from PS_PYMNT_VCHR_WTHD P
         join PS_VOUCHER V on P.VOUCHER_ID=V.VOUCHER_ID
     	join PS_VENDOR E on V.VENDOR_ID=E.VENDOR_ID
     where 
     V.ACCOUNTING_DT>='2024-01-01'
     and V.GROSS_AMT=P.ORG_WTHD_BASIS_ENT
     and P.WTHD_BASIS_AMT_ENT<>P.ORG_WTHD_BASIS_ENT
     order by V.VENDOR_ID
     

   • If they determine the amounts in the previous query should be fixed run a sql update statement

   • update P set  P.WTHD_BASIS_AMT_ENT=P.ORG_WTHD_BASIS_ENT
     from PS_PYMNT_VCHR_WTHD P
         join PS_VOUCHER V on P.VOUCHER_ID=V.VOUCHER_ID
     	join PS_VENDOR E on V.VENDOR_ID=E.VENDOR_ID
     where 
     V.ACCOUNTING_DT>='2024-01-01'
     and V.GROSS_AMT=P.ORG_WTHD_BASIS_ENT
     and P.WTHD_BASIS_AMT_ENT<>P.ORG_WTHD_BASIS_ENT

4. Suppliers>1099/Global Withholding>Maintain>Post Withholdings

   • Run the withhold transaction process. Make sure top update the *Through Date and *Process Frequency

   • 

5. Review PS_WTHD_TRXN_TBL data

   • Once the WTHD_BASIS_AMT_ENT amounts are corrected and the AP_WTHD process has been ran, check for any amounts in PS_WTHD_TRXN_TBL that do not match up with the payment table.
   • Using the process instance from the AO)WTHD process ran in step 4 query for any payments that do not match up to the withholding amount

   • select  W.WTHD_TYPE, WTHD_BASIS_AMT, P.PYMNT_AMT, W.VENDOR_ID, E.NAME1, P.PYMNT_ID_REF
     from PS_WTHD_TRXN_TBL  W
        join PS_PAYMENT_TBL P on W.PYMNT_ID=P.PYMNT_ID
        join PS_VENDOR E on W.VENDOR_ID=E.VENDOR_ID
     where 
     W.PROCESS_INSTANCE = 1532837 --process instance from AP_WTHD
     and W.WTHD_BASIS_AMT<>P.PYMNT_AMT
     order by W.VENDOR_ID

   • send the list to AP for review
6. Suppliers>1099/Global Withholding>General Reports>Wthd Voucher/Supplier Mismatch
   • Run the PS job withholding mismatch report
7. Reporting Tools>Query>Query Manager
   • Run query to add vendor_Loc to the missmatch report ran above
8. Suppliers>1099 Global Withholding>Maintain>Update VoucherLine Withholding    
   • Find a vendor and select invoices to include or exclude withholding-21 Lincoln's Pest Control (chose exclude withholding)
9. Suppliers>1099/Global Withholding>Maintain>Adjust Withholding
   • Adjust withholdings by dollar amount rather than by invoices like last step-56 Great Northern 99 Amount adjusted 175 and 190
10. Vendors>1099/Global Withholding>Maintain>Update Supplier Withholdings
    • Run vendor update 
11. Suppliers>1099/Global Withholding>Maintain>Update Withholdings
    • Run Withholding Update
12. Suppliers>1099/Global Withholding>1099 Reports>Withhold 1099 Report Job 
    • Run job to generate 1099s