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1099 Processing

1099 Processing

  1. Reporting Tools>Query>Query Manager
    • Run CU_1099_Key_Word_Search query
    • This query will pull up a list of Vouchers with Keywords in the description that do not have a withholding on them
  2. Set Up Financials / Supply Chain > Common Definitions > Calendars/Schedules>Calendar Builder
    • Search for the calendar with a Calendar Id of WH and pull up the previous Fiscal Year

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    • Then Generate the new FY calendar

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  3. Before running the Post Withholding process, query any Withholdings in the PS_PYMNT_VCHR_WTHD table that do not match the voucher amounts, and send the results to AP to review (update the account date criteria) 
    • select  P.WTHD_TYPE, P.WTHD_BASIS_AMT_ENT, V.GROSS_AMT, V.VENDOR_ID, E.NAME1, V.VOUCHER_ID, V.INVOICE_ID, V.INVOICE_DT from PS_PYMNT_VCHR_WTHD P
    join PS_VOUCHER V on P.VOUCHER_ID=V.VOUCHER_ID
	join PS_VENDOR E on V.VENDOR_ID=E.VENDOR_ID
where 
V.ACCOUNTING_DT>='2024-01-01'
and V.GROSS_AMT=P.ORG_WTHD_BASIS_ENT
and P.WTHD_BASIS_AMT_ENT<>P.ORG_WTHD_BASIS_ENT
order by V.VENDOR_ID
    • If they determine the amounts in the previous query should be fixed run a sql update statement
    • update P set  P.WTHD_BASIS_AMT_ENT=P.ORG_WTHD_BASIS_ENT
from PS_PYMNT_VCHR_WTHD P
    join PS_VOUCHER V on P.VOUCHER_ID=V.VOUCHER_ID
	join PS_VENDOR E on V.VENDOR_ID=E.VENDOR_ID
where 
V.ACCOUNTING_DT>='2024-01-01'
and V.GROSS_AMT=P.ORG_WTHD_BASIS_ENT
and P.WTHD_BASIS_AMT_ENT<>P.ORG_WTHD_BASIS_ENT
  4. Suppliers>1099/Global Withholding>Maintain>Post Withholdings
    • Run the withhold transaction process. Make sure top update the *Through Date and *Process Frequency

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  5. Suppliers>1099/Global Withholding>General Reports>Wthd Voucher/Supplier Mismatch
    • Run the PS job withholding mismatch report
  6. Reporting Tools>Query>Query Manager
    • Run query to add vendor_Loc to the missmatch report ran above
  7. Suppliers>1099 Global Withholding>Maintain>Update VoucherLine Withholding    
    • Find a vendor and select invoices to include or exclude withholding-21 Lincoln's Pest Control (chose exclude withholding)
  8. Suppliers>1099/Global Withholding>Maintain>Adjust Withholding
    • Adjust withholdings by dollar amount rather than by invoices like last step-56 Great Northern 99 Amount adjusted 175 and 190
  9. Vendors>1099/Global Withholding>Maintain>Update Supplier Withholdings
    • Run vendor update 
  10. Suppliers>1099/Global Withholding>Maintain>Update Withholdings
    • Run Withholding Update
  11. Suppliers>1099/Global Withholding>1099 Reports>Withhold 1099 Report Job 
    • Run job to generate 1099s

2024 issues

The WTHD_BASIS_AMT_ENT field on the PS_PYMNT_VCHR_WTHD record has some withholding amounts double or tripled,

select  P.WTHD_TYPE, P.WTHD_BASIS_AMT_ENT, V.GROSS_AMT, V.VENDOR_ID, E.NAME1, V.VOUCHER_ID, V.INVOICE_ID, V.INVOICE_DT from PS_PYMNT_VCHR_WTHD P
    join PS_VOUCHER V on P.VOUCHER_ID=V.VOUCHER_ID
	join PS_VENDOR E on V.VENDOR_ID=E.VENDOR_ID
where 
V.ACCOUNTING_DT>='2024-01-01'
and V.GROSS_AMT=P.ORG_WTHD_BASIS_ENT
and P.WTHD_BASIS_AMT_ENT<>P.ORG_WTHD_BASIS_ENT
order by V.VENDOR_ID

Once the WTHD_BASIS_AMT_ENT amounts are corrected and the AP_WTHD process has been ran, check for any amounts in PS_WTHD_TRXN_TBL that do not match up with the payment table

select * from PS_WTHD_TRXN_TBL  W
   join PS_PAYMENT_TBL P on W.PYMNT_ID=P.PYMNT_ID
where 
W.PROCESS_INSTANCE = 1532843 --process instance from AP_WTHD
and W.WTHD_BASIS_AMT<>P.PYMNT_AMT

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